Executive Personal Assistant

Key Responsibilities 1. Executive & Personal Support • Provide comprehensive day-to-day support to both principals across business and personal matters. • Manage complex calendars, appointments, and shifting priorities across multiple time zones. • Act as a gatekeeper and liaison with internal teams, external partners, and personal contacts. • Draft, review, and manage correspondence with a polished and professional tone. 2. Travel & Lifestyle Management • Plan and coordinate international travel (commercial and private), including: • Flights, visas, transfers, and accommodations (luxury standard). • Detailed itineraries with contingency planning. • Oversee travel-related logistics such as packing coordination, special requests, and on-ground arrangements. • Liaise with hotels, concierge teams, and service providers to ensure a seamless experience. 3. Household & Personal Affairs • Manage personal schedules, reservations, and lifestyle arrangements (dining, events, wellness, etc.). • Coordinate household matters across multiple residences (vendors, maintenance, staffing where applicable). • Handle confidential personal matters with the utmost discretion and sensitivity. • Assist with errands, procurement, and special requests (both locally and internationally). 4. Problem Solving & Coordination • Anticipate needs and resolve issues before they arise. • Act swiftly and calmly under pressure, especially during travel or schedule disruptions. • Coordinate with a global network of service providers and professionals. • Maintain organised systems for documents, contacts, and ongoing tasks. Candidate Profile Core Attributes • Highly discreet and trustworthy — absolute respect for confidentiality. • Humble, service-oriented mindset with a calm and composed demeanour. • Emotionally intelligent with strong interpersonal awareness. • Proactive and anticipatory — always thinking several steps ahead. • Detail-oriented and meticulous, with excellent organisational skills. Experience & Skills • Proven experience as a Personal Assistant / Executive Assistant supporting HNW or UHNW individuals. • Strong experience managing international travel and complex logistics. • Excellent written and verbal communication skills (professional, polished tone). • Ability to multitask and prioritise effectively in a fast-paced environment. • Tech-savvy with proficiency in scheduling tools, communication platforms, and document management. Additional Advantages • Experience supporting an executive couple or family office. • Multilingual ability (especially English and Japanese). • Familiarity with luxury service standards and global travel expectations. Working Style & Expectations • Flexible availability, including outside standard hours when required. • Operates with discretion, professionalism, and quiet efficiency. • Takes pride in delivering a seamless and elevated level of support. Summary This is a rare opportunity for a dedicated and refined Personal Assistant to become an integral part of an executive couple’s life. The role is best suited for someone who finds satisfaction in enabling others to operate at their highest level — with grace, humility, and precision.